What are the 17 ways to end a business letter? Scroll through any professional‘s email and you’re likely to find a few business letters. And, chances are, many of those letters will incompletely or improperly conclude. Today we’ll explore 17 ways to end a business letter so that yours leaves the best possible impression.
Here are 17 different ways to close a business letter:
1. Sincerely
The proper way to sign off a letter – “sincerely” – is so classic that we sometimes don’t consider any other options. And yet, in a world where we need to stand out more than ever, perhaps it’s time to ISOLATE the rest of the noise by becoming more and more sincere. The next time you write a letter, instead of using the same old “Sincerely, [Your name]” try something new. Here are some ideas:
- See you soon
- Eagerly awaiting your reply
- Desperately hoping for a positive response
- Will be in touch soon
- Talk to you soon
- All the best
2. Regards
When you’re writing a business letter, there are a few different ways to close it. “Regards” is a classic, straightforward way to end a letter. It’s professional and polite, without being too formal. Another option is to sign off with “Sincerely,” which is a bit more formal but still respectful. Or, you could go with something more casual, like “Cheers” or “Take care.”
Ultimately, in this list of 17 ways to end a business letter, it depends on your relationship with the person you’re writing to and the tone of the letter. If you’re not sure what to choose, err on the side of caution and go with “Regards.” That way, you can’t go wrong.
3. Best regards
Seldom do we get the opportunity to say goodbye in a way that matters. To finish a relationship on a high note, to walk away from something we built with our hands and our hearts, these are extraordinary experiences. And yet, they’re also times when a few well-chosen words can make all the difference.
“Best regards” is straightforward and professional. It implies that you hope things go well for the recipient in the future but don’t make any promises about staying in touch or maintaining a relationship. The best way to choose a closing for your business letter is to match the tone of the letter itself. If it’s friendly but not overly familiar, “best regards” or “cordially” will work well.
No matter which closing you choose, remember that your words will be read long after you’ve forgotten about them. So take a moment to choose wisely and make sure your goodbye leaves a lasting impression.
4. Yours truly
How you end your business letter says a lot about you. Here are three reasons why “Yours Truly” is the best way to close:
- It’s confident. You’re not apologizing for taking up the reader’s time or asking for favors. You’re simply stating that you’re grateful for their attention and look forward to hearing from them soon.
- It’s polite. You’re not trying to hard sell the reader or sound like you’re owning them anything. You’re simply showing appreciation for their time and consideration.
- It’s professional. “Yours Truly” sounds like something a busy executive would say in closing a letter. It shows that you mean business and are serious about your interactions with the reader.
So go ahead and end your next business letter with “Yours Truly.” It’s the best way to show that you’re a confident, polite, and professional communicator.
5. Cordially
If you want to make a good impression, end your business letter with “cordially.” It’s a simple and elegant way to sign off, and it shows that you care about treating the recipient with respect. Of course, there are other ways to sign off a letter, but “cordially” is always a safe choice.
Plus, it can be used in both formal and informal situations. So next time you sit down to write a business letter, remember to end it with “cordially.” It might just make all the difference.
6. Warmly
The forgotten last step in a business letter is the sign-off. This is your chance to make a final impression on the reader, so choose your words carefully. “Warmly” is always a good choice. It’s friendly and professional, without being overly familiar. Plus, it allows you to add a personal touch by including your name and contact information.
If you’re looking for something a little more formal, “sincerely” is always a safe bet. But whatever you choose, make sure it’s something that you’re comfortable with. After all, the sign-off is your last chance to make a good impression.
7. With appreciation
In nearly every case, it’s a good idea to end your business letter with “With appreciation.” Why? Because almost every business letter is a request of some kind. Even if you’re not asking for anything, you’re probably hoping the recipient will do something as a result of reading your letter. And the easiest way to increase the chances of that happening is to show appreciation.
It doesn’t have to be fulsome or insincere. Just a simple “Thanks for your time” or “I appreciate your help” can go a long way towards persuading the recipient to take the action you’re hoping for. So next time you sit down to write a business letter, remember to end it with appreciation. You’ll be glad you did.
8. Gratefully
A lot of people end their business letters with “Sincerely,” but I think “Gratefully” is a much better way to go. Here’s why:
- When you’re grateful for someone’s help, it comes across as genuine and heartfelt. “Sincerely” can sometimes sound like you’re just going through the motions.
- Ending with “Gratefully” implies that you’re looking forward to working with the person again in the future. This creates a sense of partnership and goodwill that can be beneficial in future dealings.
- “Gratefully” is simply a more powerful word than “Sincerely.” It conveys your appreciation more effectively and can leave a lasting impression on the reader. So next time you need to learn the 17 ways to end a business letter, don’t go with the standard choice – try using “Gratefully” instead. You’ll be glad you did.
9. Thank you
There are a lot of reasons to end your business letter with “Thank you.”
- It’s polite. You’re thanking the person you’re writing to for their time, attention, and interest.
- It shows that you’re appreciative of what they’ve done for you.
- It sets the tone for future correspondence. By ending on a positive note, you’re more likely to get a positive response next time you write.
- It creates a sense of goodwill and reciprocity. The person you’ve written to is more likely to remember your kindness and help you out in the future. So go ahead and thank them – it’ll only make things better.
10. Thank you very much
The kindest, most helpful thing you can do for the person you’re sending a letter to is to say thank you very much. It’s so easy to forget, in the heat of the moment, that we’re writing to another human being who has made time in their day to read our words. And yet, thanking them is probably the most important thing we can do.
By taking the time to say thank you, we show that we respect the person we’re writing to and that we recognize the effort they’ve made on our behalf. We also open the door for future correspondence and connection. After all, who doesn’t like being thanked? So, next time you sit down to write a business letter, remember to end with a sincere thank you. It just might be the most important thing you write.
11. A pleasure doing business with you
A business is built on trust. And the foundation of trust is follow through. When you make a promise, big or small, your job is to keep it. That’s why you should always end your business letter with “A pleasure doing business with you.” It’s not a throwaway line.
It’s a reaffirmation of your commitment to your customer. It’s a way of saying, “I’m going to do what I say I’m going to do.” And that builds trust. Trust is the currency of the new economy. without it, you can’t get very far. So if you want to succeed in business, start by keeping your promises. End your letters with “A pleasure doing business with you.” And mean it.
12. I look forward to hearing from you soon
A surge of studies in recent years have shown that people are more likely to act if you ask them to do so explicitly. And not only that, but they’re also more likely to do it sooner if you ask them to commit to a specific timeline.
“I look forward to hearing from you soon” does both of those things. It’s a polite way of saying, “I need an answer from you by X date,” without sounding pushy or entitled.
So if you want a prompt response to your request, don’t be afraid to end your business letter with “I look forward to hearing from you soon.” The worst that can happen is they’ll write back and say they need more time. But odds are, you’ll get the answer you’re looking for sooner than if you hadn’t requested in the first place.
13. I remain at your disposal
It’s a courteous way of saying, “I’m here if you need me.” It shows that you’re accessible and that you’re willing to help. It’s a way of saying, “I’m invested in this relationship, and I want to see it succeed.” And it’s a way of saying, “I haven’t forgotten about you.” All of which are good things. So go ahead and end your next business letter with “I remain at your disposal.” You’ll be glad you did.
14. Best wishes for a happy holiday season or a happy new year!
The holiday season is a time for friends, family, and celebrating the year that’s passed. It’s also a time for businesses to show their customers and clients that they’re thinking of them. Sending a holiday greeting is a great way to stay in touch with your customers and let them know that you appreciate their business. It’s also a nice way to wish them a happy holiday season or a happy new year.
So, if you’re looking for a way to spread some holiday cheer, ending your business letter with “Best wishes for a happy holiday season or a happy new year!” is a great option.
15. All the best
One of the 17 ways to end a business letter is with a courteous and professional closing, such as “All the best.” This shows that you are considerate of the recipient’s time and that you appreciate their business. It is also a way of building rapport and establishing a relationship of mutual respect.
In today’s competitive world, it is important to make a good impression and stand out from the competition. Ending a business letter with “All the best” conveys confidence, professionalism, and courtesy- all qualities that will help you get ahead in business. So next time you sit down to write a business letter, remember to end it with “All the best.” Your letter-and your career-will be all the better for it.
16. Take care
The way you end your business letter says a lot about you and your company. “Take care” is a powerful closing that conveys respect, sincerity, and a genuine interest in the reader’s well-being. It’s the message that you care about the person you’re writing to and that you’re interested in their success. So, if you want to build strong relationships with your customers, clients, and employees, make sure to end your business letters with “Take care.” It just might be the best way to take care of business.
17. Peace
There are a lot of reasons to end your business letter with “Peace.” First, it’s a way to show your goodwill and intention to work together peacefully. Second, it’s a sign of respect. By ending with “Peace,” you’re indicating that you value the relationship and are willing to work together to maintain it.
Finally, “Peace” is a powerful word that can help create an atmosphere of calm and cooperation. When we use it intentionally, we can send a strong message that we’re committed to working together productively. So go ahead and end your next business letter with “Peace.” It just might be the best way to get the results you’re looking for.
Conclusion
Ending a business letter can be tricky- there are so many different ways to do it! But don’t worry, we’re here to help. In this article, we’ve outlined the different types of closings you can use in your letters, depending on the tone and relationship you have with the recipient. We’ve also included a few tips for signing off your letter. When in doubt, stick to a professional closing such as “Sincerely” or “Regards.” And be sure to sign your name!
FAQs
What is the difference between a formal and an informal closing?
A formal closing is usually a phrase such as “Sincerely” or “Regards,” while an informal closing might be something like “Take care.”
When should I use a formal closing?
You should use a formal closing when you want to close on a more formal note. For example, if you are sending a thank-you letter or if you want to leave a good impression.
When should I use an informal closing?
An informal closing can be used in any situation where you feel comfortable doing so. For example, if you are writing to a friend or if you want to show your appreciation.
Should I always sign my name?
Yes, you should always sign your name at the end of a business letter. This shows that you are the author of the letter and it also helps the recipient to know who they can contact if they have any questions.
Ending a business letter is important because it sets the tone for the entire correspondence. There are many different ways as listed in 17 ways to end a business letter, but the most important thing is to choose a closing that is appropriate for the relationship you have with the recipient and the tone of your letter. Thank-you letters should always end on a formal note, while appreciation letters can be more personal. No matter which closing you choose, be sure to sign your name!
