Regards, Best Regards, And Sincerely: Which One Should You Use?

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In professional correspondence, there are a few different ways to say “thank you.” But which one should you use? Regards, best regards, and sincerely are all pretty common—but what’s the difference? And when should you use each one? Read on to find out!

Regards Best Regards Sincerely

What is a Closing Salutation?

If you’re like most people, you probably start your emails with a “Hello” or a “Hi.” But have you ever stopped to think about why you do that? Or what other options are available to you? A closing salutation is the word or phrase that you use to end an email. It is a polite word or phrase meaning and intention to your emails.

The 3 Types of Closing Salutations

When you’re writing a letter, email, or other formal communication, it’s important to choose the right closing salutation. The closing is your opportunity to sign off in a way that leaves the Regards

This is a simple, straightforward salutation that can be used in most situations. It conveys respect and professionalism without being overly familiar or formal. It’s appropriate for both formal and informal correspondence. For example, you might use it when emailing a colleague or business associate. You might also use it when writing to someone you don’t know well.

Best Regards

This is a more formal closing than “regards,” and is typically used when writing to someone you don’t know well. It conveys warmth and respect. It’s often used in business correspondence, such as when emailing a client or vendor.


This is the most formal of the three closings, and should be used sparingly. It’s appropriate for situations where you want to convey deep respect or sincerity, such as when writing a letter of recommendation. For example, you might use it when writing a letter of recommendation.

It is important to choose the right closing salutation to leave a good impression on your reader. Regards and best regards are both appropriate for most situations, but sincerely should be used sparingly when conveying deep respect or sincerity. With these tips in mind, you will be able to write formal correspondence confidently knowing that you have chosen the correct closing salutation for each situation.

How to Choose the Right Closing Salutation

The best way to choose a closing salutation is to consider your relationship with the recipient. If you’re corresponding with someone you know well, “regards” or even “best regards” may be appropriate. If you’re corresponding with someone you don’t know well or if the correspondence is particularly formal, “sincerely” is probably the best choice.

Here are some general guidelines:

  • Regards: Use this when you’ve established a rapport with the writing to someone you don’t know well or when the relationship is business-related.
  • Sincerely: The most formal of the three, use this when you want to convey respect or when the correspondence is very formal.

One final note: While “regards” and “best regards” can be used interchangeably, “sincerely” should only be used when you really mean it. Overusing this word can make it lose its impact.


When you’re ending a letter or email, it’s important to use the right type of closing salutation. Regards is less formal than best regards or sincerely, so it’s generally better for less formal situations. If you want to FAQs

What is the difference between regards, best regards, and sincerely?

The main difference between these three types of salutations is their level of formality. Regards is less formal than best regards, which in turn is less formal than sincerely.

When should I use each type of salutation?

The most appropriate type of salutation depends on the situation. In general, you should use the most formal version that is appropriate for the context. For example, if you are writing a business letter, it would be appropriate to use sincerely at the end.

What if I’m not sure which type of salutation to use?

If you’re unsure, it’s always better to err on the side of formality. In other words, it’s better to use sincerely than best regards in a formal setting, and it’s better to use best regards than regards in a less formal setting.

Are there any other tips for using closing salutations?

Here are a few general tips:

  • Make sure your salutation matches the tone of the rest of your letter. For example, if you’ve written a writing to someone you don’t know well, it’s always better to err on the side of formality.
  • In general, shorter is better when it comes to salutations. So if you’re unsure which to use, go with regards or best regards instead of sincerely.

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