Think about the last time you got an email, and then think about how to end an email. Odds are, it just sort of…ended. There was no grand finale, no real sense of closure. And that’s a shame, because how you end an email can be just as important as how you open it. So today, we’re going to take a look at five ways to say goodbye in an email, and some tips for using each one. Read on to learn more!
The Importance of Ending an Email
You only have a few seconds to make a good impression when you meet someone. The same is true when you’re sending an email. Just as you wouldn’t want to abruptly walk away from a conversation, it’s important to take a moment to end your email in a way that leaves the recipient with a positive impression. There are a few simple strategies you can use to make sure your emails end on a high note.
- Take the time to thank the recipient for their time or assistance.
- Provide a clear next step if appropriate.
- End with a brief statement or question that will leave the recipient wanting more.
By following these simple guidelines, you can ensure that your emails always make a positive impact.
How to End an Email in a Professional Manner
An email is a powerful tool, but it’s also easy to misuse. Here are four steps to professionally ending an email:
- Be clear about your purpose. What are you trying to accomplish with this email? If you’re not sure, take some time to think about it before hitting send.
- Make sure your message is clear and concise. No one wants to read a long, rambling email. Get to the point and be done with it.
- Use proper grammar and spelling. This should go without saying, but unfortunately, it’s all too common to see emails full of typos and bad grammar. Don’t let that be you!
- Choose your words carefully. The tone of your email can be just as important as the words you use. Avoid sounding harsh, condescending, or angry – this will only make things worse.
By following these steps, you can ensure that your email will be well-received and won’t reflect poorly on you or your company.
How to End an Email with a Compliment
A Compliment is a powerful marketing tool. When you offer a compliment, you make the recipient feel good, and you also improve your chances of getting what you want. And yet, many people are hesitant to give compliments, fearing that they will be perceived as insincere or that the receiver will think less of them. If you find yourself in this situation, here are four steps to take to ensure that your compliments are well received:
- Be Sincere: The most important thing is to be sincere in your praise. If you don’t believe what you’re saying, the receiver will sense it and the compliment will fall flat.
- Be Specific: Vague compliments (“Great job!”) are often seen as insincere. To make your praise more effective, be specific about what you’re complimenting (“I really like the way you handled that difficult customer”).
- Avoid Exaggeration: Superlatives (“That was the best presentation I’ve ever seen!”) can come across as disingenuous. It’s better to stick to simple phrases that express your genuine admiration (“That was a great presentation”).
- Be Timely: Compliments lose their impact if they’re given too late. If you wait until after the fact to give your praise, it will seem forced or perfunctory. Try to deliver your compliments in the moment, while the memory of the event is still fresh in both of your minds.
By following these simple steps, you can ensure that your compliments are well received and have a positive impact on your relationship with the recipient.
How to End an Email with a Request
How many times have you written an email and then struggled to come up with a polite way to end it? If you’re like most people, it happens more often than you’d like. And that’s because ending an email with a request can be tricky.
If you’re sending a cold email, the goal is to get the recipient to take action, whether that’s replying to your message, meeting with you, or giving you feedback. But if you’re not careful, your email can come across as pushy or even rude. So how do you end an email with a request in a way that’s respectful and effective?
Here are four steps to follow:
- Be clear about what you’re asking for. The first step is to make sure that your request is specific and actionable. Vague requests like “let’s catch up soon” or “I’d love to get your feedback” are more likely to be ignored than specific ones like “can we meet for coffee on Wednesday at 10 am?”
- Explain why they should say yes. Once you’ve made your request, take a step back and think about why the recipient would want to say yes. What’s in it for them? How will they benefit from taking the action you’re asking for? Answering these questions will help you craft a more persuasive email.
- Offer an easy way out. No one likes feeling pressured into something, so it’s important to give the recipient an easy way to say no if they’re not interested. For example, you could say something like, “I understand if you’re not able to meet with me, but I would really appreciate it if you could provide some brief feedback by email.”
- Say thank you. End your email on a positive note by expressing gratitude for their time and consideration. A simple “thank you” goes a long way in making your request seem more genuine and less demanding.
How to End an Email when You’re Unhappy with the Response
You’re not going to be happy with every email response you get. There will be times when you’ll be downright disappointed or even angry with the response you receive.
When that happens, it’s important to know how to end an email so that you don’t damage the relationship or burn any bridges. Here are a few steps to follow:
- Take a step back and calm down before responding. It’s never a good idea to respond when you’re feeling emotional. Give yourself time to cool off so that you can respond constructively.
- Thank the person for their response, even if it wasn’t what you were hoping for. This shows that you appreciate their time and effort, and it sets the tone for a more positive conversation.
- Explain why you’re unhappy with the response, without being overly critical or negative. Be clear about what you were expecting, and why you think the response fell short.
- Suggest a way to move forward, whether it’s asking for clarification or proposing a different solution. This shows that you’re willing to work together toward a resolution.
Ending an email on a positive note will help to resolve the issue at hand and prevent any further damage to the relationship. By following these steps, you can ensure that your next email exchange will be more productive and constructive.
How to End an Email When You Don’t Get a Response
Sometimes, you’ll send an email and never hear back. It’s frustrating, but it happens to everyone. If you want to increase your chances of getting a response, there are a few steps you can take.
- Make sure that your email is clear and concise. Long, rambling emails are more likely to be ignored.
- Check your tone. If you’re sounding demanding or entitled, you’re less likely to get a response.
- Give the other person a chance to respond. If you don’t hear back within a reasonable time frame, follow up once or twice. After that, it’s okay to give up and move on.
By following these steps, you’ll improve your chances of getting the response you’re looking for.
Final Tips for Ending an Email
When you’re coming to the end of an email, there are a few final things to keep in mind.
- Make sure you’ve said everything you need to say. It’s easy to get caught up in the back-and-forth of email and lose track of what you were originally trying to communicate.
- Consider your tone. Are you being too casual? Too formal? Make sure your tone is appropriate for the relationship you have with the person you’re emailing
- Don’t be afraid to sign off with a simple “Thanks” or “Best.” A little bit of politeness can go a long way in making your emails more effective.
How Not to End an Email with “Thanks”
I’m going to make a case for not ending your emails with “thanks.” Why? It’s easy, it’s perfunctory, and, worst of all, it suggests that you’re giving the other person permission to not bother reading what you wrote.
We’ve all gotten emails that say, “Thanks for signing up!” or “Thanks for subscribing!” as if we need to be thanked for something we were going to do anyway. This kind of thanks is meaningless, and it comes across as insincere. But worse than that, it sets the wrong tone for the rest of the email.
By ending with “thanks,” you’re implicitly saying that what you have to say is not important enough to merit the reader’s full attention. So why should they bother reading it?
A better way to end your emails is with a call to action. Instead of “thanks,” try “let me know what you think” or “I’ll be in touch.” These phrases show that you value the reader’s opinion and that you’re expecting a response. They also create a sense of forwarding momentum, which is more likely to result in an engaged reader.
So next time you sit down to compose an email, take a minute to think about how you want to end it. Would “thanks” really be the best way to finish things off? Or could you find a more effective way to get your message across?
Conclusion
When it comes to email, there are a lot of things that can go wrong. But one of the most common mistakes is sending an email on a misnote. Whether it’s an abrupt “thanks!” or a perfunctory “Regards, User”, these endings can leave a bad taste in the reader’s mouth – and make it less likely that they’ll respond positively to your message.
So what’s the best way to end an email? The best rule of thumb is to keep it simple and personal. A brief “Thank you for your time” or “I appreciate your help” can go a long way towards building rapport with the reader. And if you’re truly stumped, just err on the side of politeness – it’s always better to err on the side of politeness!
FAQs
How do I end an email?
There are a few ways to end an email, but the most common way is to type “Sincerely, [Your name]” or “Sincerely, [Your company]”. You can also type “Best regards, [Your name]” or “Best regards, [Your company]”. If you are sending an email to someone you know well, you can type “Regards,
What’s the best way to end an email?
It depends on the situation. If you are sending an email to someone you know well, you can type “Regards,
If you want to be more formal, you can type “Sincerely,
What if I don’t want to end an email with “Sincerely”?
There are other ways to end an email, but if you don’t want to use “Sincerely”, it’s probably best to just choose a different word or phrase that has the same meaning. For example, you could type “Best regards,
Why do people end emails with “Sincerely”?
“Sincerely” is a very formal way to end an email, and it is often used in business or professional situations.
